Templates
When publishing open access, you will often need to provide acknowledgement to your funder or use other standard forms of wording. Please use the following standard text.
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Acknowledging a funder
Most funders require researchers to acknowledge in any publication the support received from the funder in question. A standard format for journal articles (below) was agreed by major research funders and publishers.
Standard format
Recommended format: funder name in full, followed by grant number in square brackets.
Example:
This work was supported by the Medical Research Council [grant number xxxx].
Multiple grants
Multiple grant numbers should be separated by a comma and space. Where the research was supported by more than one agency, the different agencies should be separated by a semi-colon, with “and” before the final funder.
Example:
This work was supported by the Gates Foundation [grant numbers xxxx, yyyy]; the Natural Environment Research Council [grant number zzzz]; and the Economic and Social Research Council [grant number aaaa].
This format is based on recommendations by the Research Information Network in ‘Acknowledgment of Funders in Scholarly Journal Articles‘.
Rights retention text
As part of Wellcome and the UKRI’s new open access policy for research articles, the recommended acknowledgement statement has been updated as follows:
This research was funded in whole, or in part, by the [Funder name] [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.
Read more about rights retention
Communicating about rights retention with co-authors
In order to use rights retention, all authors on a paper must agree to apply the CC BY licence to the submitted manuscript. It is the corresponding author's responsibility to ensure that all authors consent to rights retention, but this doesn't require the signing of a separate contract document. In some cases, the copyright in work created by co-authors at other institutions may already be subject to rights retention policies. Where this is not the case agreement between the authors via email (for example) to use rights retention would be sufficient. Suggested email text to send to co-authors:
Dear co-author(s)
The University of Oxford’s Open Access Publications Policy incorporates rights retention. This means that I automatically provide the University with the rights to make the author accepted manuscript (AAM) of my journal articles and conference proceedings available under a Creative Commons (CC BY) 4.0 Licence without embargo.
Please see https://openaccess.ox.ac.uk/rights-retention for more information and let me know if you think there is any reason why we cannot make the AAM of our work available on this basis.
Data declaration statement
This is used if a funder's open access policy requires a statement on how underlying research materials, such as data, samples or models, can be accessed. We recommend using one of the following statements.
Learn more about how to make your research data open on Research Data Oxford
Openly available data
“All data created during this research is openly available from the Oxford University Research Archive at [insert DOI here].”
“All data supporting this study is provided as supplementary information accompanying this paper.”
“All data is provided in full in the results section of this paper.”
“Expression data is openly available from ArrayExpress (Accession E-MTAB-01234 at [insert hyperlink here]). Crystal structures are available from the Cambridge Crystollagraphic Data Centre (identifier BATHRS) at [insert DOI here]. Microscopy images are openly available from Dryad at [insert DOI here].”
Citing multiple datasets
“This publication is supported by multiple datasets, which are openly available at locations cited in the reference section.”
“Expression data is openly available from ArrayExpress (Accession E-MTAB-01234 at [insert hyperlink here]). Crystal structures are available from the Cambridge Crystollagraphic Data Centre (identifier BATHRS) at [insert DOI here]. Microscopy images are openly available from Dryad at [insert DOI here].”
Secondary analysis of data
“This study was a re-analysis of existing data, which is openly available at locations cited in the reference section. Further documentation about data processing are available at the Oxford University Research Archive at [insert DOI here].”
“This study brought together existing data obtained upon request and subject to licence restrictions from a number of different sources. Full details of how these datasets were obtained are available in the documentation available at [insert DOI here].”
Sensitive data
“Anonymised interview transcripts from participants who consented to data sharing, plus other supporting information from the UK Data Service, subject to registration, at [insert DOI here].”
“Due to ethical concerns, supporting data cannot be made openly available. Further information about the data and conditions for access are available at the Oxford University Research Archive: [insert DOI here].”
“Due to the (commercially, politically, ethically) sensitive nature of the research, no interviewees consented to their data being retained or shared. Additional details relating to other aspects of the data are available from the Oxford University Research Archive: [insert DOI here].”
“Supporting data are available to bona fide researchers, subject to registration, from the UK Data Service at [insert DOI here].”
Data subject to commercial restrictions
“Supporting data will be available from the Oxford University Research Archive at [insert DOI here] after a six-month embargo period from the date of publication to allow for commercialisation of the research findings.”
“Due to confidentiality agreements with research collaborators, supporting data can only be made available to bona fide researchers subject to a non-disclosure agreement. Details of the data and how to request access are available at the Oxford University Research Archive at [insert DOI here].”
Non-digital data
“Non-digital data supporting this study are stored by the corresponding author at the University of Oxford. Details of how to access these data are provided in the documentation available at the Oxford University Research Archive at [insert DOI here].”
No new data
“No new data were created during the study.”
Explaining the REF and its requirements
The following summary may be useful when contacting co-authors outside the UK who are unfamiliar with the REF to request a copy of the author accepted manuscript.
“The UK government has an open access policy which requires university researchers to deposit their journal articles into their institutional repository. The version required is the final peer-reviewed manuscript (also known as the author accepted manuscript). In the case of co-authored articles, UK authors are encouraged to request a copy from the lead author.
An accepted manuscript is the final peer-reviewed version, before the publisher’s copy-editing, proof corrections, layout and typesetting.
The policy aims to increase the amount of research publications which are available open access and is part of the UK’s Research Excellence Framework (‘REF 2021’), a national assessment of the quality and impact of university research whose results are used to allocate research funding.”