University Policy endorsed by Council welcomes efforts by and further encourages Oxford’s researchers to make their work available online, free to the reader, as soon as possible after publication (subject to proper attribution and any conditions set by the publisher).
- Have a plan of when and where you want to publish and of how you want to make your publications Open Access (see below).
- Take into account the Open Access requirements set by your research funder (where applicable).
- Discuss and agree the approach with your research collaborators and co-authors (where applicable).
- Be aware of the HEFCE open access requirements for the next (post 2014) REF.
- In terms of information and assistance about Open Access:
Ways to achieve Open Access at Oxford
There are two main ways to achieve Open Access:
- You publish your article in a subscription journal, then self-archive a copy of the accepted manuscript (the final peer-reviewed version) in our institutional repository, the Oxford University Research Archive (ORA) and/or a subject repository (such as EuropePMC, ArXiv, SSRN). It is made freely available after an embargo period. No fee is charged. This is known as the green route and is the University’s preferred mechanism.
- Publish in an open access journal or a ‘hybrid’ journal with an OA option. You pay an Article Processing Charge (APC) to make the item available immediately on the publisher’s website. The OA option means there are no subscription fees for libraries or charges to individual users to read the article. This is known as the gold route and can be used where the publisher embargo on green is longer than your funder permits. If you need or wish to pay a charge by the publisher to make an item immediately Open Access via the publisher’s site, then make sure you include this in your proposed budget. Or in the case of RCUK and the Wellcome Trust/Charity Open Access Fund, apply for funds from the Block Grants they provide to Oxford.
Whichever route you choose, the University now requires researchers to Act on Acceptance and deposit your accepted manuscript into ORA within 3 months of acceptance, to meet HEFCE OA policy for the next REF, boost research visibility, for digital preservation and to provide a comprehensive record for Oxford.
For help with your decision-making about open access to your publications, feel free to seek advice from the Open Access Enquiries team.