University Policy endorsed by Council welcomes efforts by and further encourages Oxford’s researchers to make their publications available online, free to the reader, as soon as possible (subject to proper attribution and any conditions set by the publisher).
- Have a plan of when and where you want to publish and of how you want to make your publications Open Access (see below).
- Take into account the Open Access requirements set by your research funder (Do they have an OA policy? Do you need to include OA costs in your grant application? Check Sherpa Juliet).
- Discuss and agree the approach with your research collaborators and co-authors (where applicable).
- Be aware of the HEFCE open access requirements for REF2021, and please Act on Acceptance.
- In terms of information and assistance about Open Access:
Act on Acceptance.
For articles accepted since 1 April 2016, the University requires researchers to Act on Acceptance and deposit your accepted manuscript into ORA within 3 months of acceptance, to meet HEFCE OA policy for the next REF, boost research visibility, for digital preservation and to provide a comprehensive record for Oxford.
Ways to achieve Open Access.
There are two main routes:
- Publish your article in a subscription journal, and self-archive a copy of the accepted manuscript (the final peer-reviewed version) in our institutional repository, the Oxford University Research Archive (ORA). There are also subject repositories such as EuropePMC, ArXiv, SSRN. The manuscript is made freely available (after any embargo period set by publisher). No fee is charged. This is the green route and is the University’s preferred mechanism.
- Publish in an open access journal or a ‘hybrid’ journal with an OA option. You pay an Article Processing Charge (APC) to make the item available immediately on the publisher’s website. The OA option means there are no subscription fees for libraries or charges to individual users to read the article. This is the gold route and can be used where the publisher embargo on green is longer than your funder permits. If you need or wish to pay a charge by the publisher to make an item immediately Open Access via the publisher’s site, then make sure you include this in your proposed budget. Or in the case of RCUK and the Wellcome Trust/Charity Open Access Fund, apply for funds from the Block Grants they provide to Oxford.