Wellcome Trust and Charity Open Access Fund (COAF)

 

Current Policy
What do I do at Oxford?
Oxford has received a Wellcome/COAF block grant for 1 October 2017 to 30 September 2018 to pay open access fees for articles arising from research funded by one or more of the participating charities:

  • Arthritis Research UK, Bloodwise*, British Heart Foundation, Cancer Research UKParkinson’s UK**, Wellcome Trust
  • COAF policy (since 1 Oct 2014):  peer-reviewed research articles and non-commissioned review articles funded wholly or in part by a COAF charity must be freely available in PubMed Central (or EuropePMC) within 6 months of publication.
  • If an Article Processing Charge (APC) is paid, the journal must make the final published version immediately available in PMC, publish it with a CC-BY licence, and from 1 April 2017 also meet new publisher requirements.
  • Articles submitted to non-compliant publishers cannot use Wellcome funds to pay APCs.  See list of compliant publishers.
  • The fund does not cover commissioned reviews, conference proceedings, letters, page/colour charges so you need to use other funds such as your grant. See What COAF covers.
  • The policy applies to researchers in Wellcome Trust Centres.
  • Full details are on the Wellcome Trust’s COAF page and the open access policies of the partner charities:

*formerly Leukaemia & Lymphoma Research (renamed September 2015). **Parkinson’s UK joined COAF on 1 October 2015.

Monographs & book chapters

The Wellcome Trust policy also applies to scholarly monographs and book chapters. See ‘Complying with our Open Access policy’ .

Breast Cancer Now (October 2016)

Breast Cancer Now is no longer a COAF member. Its revised OA policy requires open access within 12 months of publication (in Europe PMC) preferably by the ‘green route’ (self-archiving).

 Before submission:
  1. Check SHERPA/FACT to ensure journal meets WT/COAF requirements.
  2. Check if publisher is on list of Wellcome Trust list of compliant publishers for APCs since 1 April 2017.
  3. Remember that the Wellcome Open Research publishing platform is an option, where publication costs are funded directly by Wellcome.

When article accepted

Revised claim process Mon 16 July to Sun 30 September 2018

Oxford’s Block Grant from the Charity Open Access Fund (COAF) has now been fully spent for 2017-2018. This requires a change of procedure for the payment of Article Processing Charges (APCs) for the non-Wellcome COAF partners. From now on, researchers funded by the COAF partners below should, until further notice, first contact their funder for permission to take the paid route, then obtain and pay the invoice, and then send the claim to the funder for reimbursement.

There is no need currently to fill in Oxford’s APC application form as unfortunately the Bodleian’s APC Team is unable to process these payments centrally on behalf of researchers.

We will keep you informed as to changes to this revised workflow, as we enter the new financial year in October 2018.

COAF contact details

Further information is on the COAF website at https://wellcome.ac.uk/funding/managing-grant/coaf-information-researchers.

Wellcome Trust: no change to procedure.

Please note that the Wellcome Trust block grant has almost been fully spent, but we are due to receive an additional allocation, with the possibility of further funds being approved if required. This means that Wellcome-funded authors should continue with the usual procedure: When article accepted:

  1. Please contact the Bodleian APC team before confirming selection of gold (paid) route with journal, to check funds are available and the journal is funder-compliant: email apc@bodleian.ox.ac.uk.
  2. Complete an application form and send it to the APC Team at apc@bodleian.ox.ac.uk with the publisher’s APC or article-charges request form.
  3. Please also Act on Acceptance & deposit a copy in ORA.
Notes
  1. Departments should not pay the invoice on behalf of the grant holders and claim reimbursement. The APC Team request the invoice and arrange payment from Oxford’s COAF Block Grant where eligible.
  2. Date of publication or payment must fall within current COAF block grant year, 1 October 2017 to 30 September 2018.
  3. COAF preference is for Gold open access. If journal does not offer this, author should deposit a copy of the final, peer reviewed manuscript into Europe PMC within 6 months of publication. See the Europe PMC plus user guide.
  4. If you have any questions about paying APCs from the COAF fund, contact apc@bodleian.ox.ac.uk.