UK Research and Innovation (UKRI) – OA funder requirements

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UKRI announced their new policy in August 2021. Before 1st April 2022 researchers should continue with the ‘current’ requirements. The new policy will apply to all UKRI funded authors on articles submitted after 1st April 2022. As of this date all research councils are subject to the same UKRI wide open access policy – MRC/BBSRC funded authors must fulfil additional requirements. From the 1st January 2024 the new policy will extend to encompass research monographs and chapters.

There is an APC fund administered at Oxford for this funder. The block grant year runs from 1st April – 31st March

Fund status: Closed for applicationsNotice and advice for funded researchers – The fund will open to applications from 01/04/22


This policy page will be being edited/added to as we receive notice on UKRI’s implementation for their new policy (commencing 1st April 2022)

  • Requirements for articles (Until 1st April 2022)

    The policy applies to peer‐reviewed papers (except invited reviews) which acknowledge Research Council funding, submitted for publication between 1st April 2013 and 1st April 2022:

    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from AHRC-sponsored research must be available Open Access within 12 months of publication:
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • AHRC’s OA policy page is here.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence (Creative Commons Attribution).
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • (Note the AHRC does not currently require scholarly monographs funded by the AHRC to be made available through open access.)
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF. 
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from BBSRC-sponsored research must be available Open Access within six months of the publication date
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • BBSRC also encourages authors to deposit biomedical articles in Europe PubMed Central (EuropePMC).
      • Publication costs other than journal articles and conference papers, such as books, monographs, critical editions, catalogues etc. that are incurred within the period of the grant may be included within grant applications.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
      • Authors of biomedical articles should also upload the manuscript into EuropePMC.
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from EPSRC-sponsored research must be available Open Access within six months of the publication date
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • You can read more about EPSRC requirements for OA here.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
      • This is in addition to any deposit you make in a subject-based repository eg. ArXiv.
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from ESRC-sponsored research must be available Open Access within 12 months of publication
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • For more information, the ESRC’s Open Access policy page is here.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.  
      • The ESRC used to require deposit in the ESRC Research Catalogue but this was discontinued in 2014.  
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • MRC’s Open Access policy requires you to make your research output available via Europe PMC within six months of publication
        • this could be the published pdf if article was published open access (gold); otherwise it’s the final peer-reviewed manuscript (green).
      • For more information, the MRC’s Open Access policy is available to read here.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
      • Please also upload the manuscript into EuropePMC (if you are self-archiving and you have not paid an APC, the version you should deposit should be the accepted manuscript version and NOT the publisher pdf).
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from NERC-sponsored research must be available Open Access within six months of the publication date
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • Read more on NERC’s OA publication requirements.
      • NERC Open Research Archive  (NORA) is for the publications of staff in NERC Research Centres.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF. 
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
    • Current Policy
      What do I do at Oxford?
      • Journal articles & conference proceedings arising from STFC-sponsored research must be available Open Access within six months of the publication date
        • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
      • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for STEM-funded disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
      • General guidance is available here.
      • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
      • For green route a CC BY-NC licence, or equivalent is acceptable. CC BY-NC-ND is not compliant.
      • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA).
      • You can apply for Block Grant funds for an Article Processing Charge (APC) if your journal is fully OA (in DOAJ).
      • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
      • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Requirements for articles from 1st April 2022

    Applicable outputs

    This section of the policy applies to:

    • Peer-reviewed research articles including:
      • Reviews (incl. commissioned/invited reviews)
      • Conference papers
        • Accepted for final publication in either a journal, conference proceeding with an International Standards Serial Number (ISSN), or publishing platform.
    • Submitted for publication after 1st April 2022 and acknowledging UKRI funded authors.

    Requirements/Details

    • Acknowledge the source of funding i.e. funder and grant number. (See our FAQs for template wording.)
    • Articles must be published under a CC BY licence (with two exceptions on request: Open Government Licence or CC BY-ND)
    • Include a data accessibility statement signposting where/how a researcher can access the underlying data (See  Research Data Oxford for advice on publishing data – especially concerning confidentiality – https://researchdata.ox.ac.uk/home/sharing-your-data)
    • No embargo period is permitted for ‘green route OA‘ where the accepted manuscript is deposited into a repository.
    • There is no funding for OA publication costs in hybrid journals unless subject to a Transformative Agreement

    Full details are on UKRI’s  page here: https://www.ukri.org/publications/ukri-open-access-policy


    There are three methods for compliance with the policy:

    • Publish in a fully open access journal/platform that makes the article immediately open access (the ‘gold route’).
    • Publish in a journal covered by a Transformative Agreement (also sometimes known as a Read & Publish deal)
    • Publish in a subscription journal and make the Author Accepted Manuscript (AAM) openly available on publication with no embargo. This route may require publisher acceptance of the use of the Rights retention strategy (the ‘green route’) and requires the inclusion of the RRS text (see right).

    BBSRC logo      MRC logo

    MRC/BBSRC and  funded authors

    Biomedical research articles that acknowledge MRC or BBSRC funding are required to be archived in Europe PubMed Central, in accordance with MRC’s Additional Terms and Conditions and BBSRC’s Safeguarding Good Research Policy


    Before submitting to a journal

    All original research articles submitted to peer-reviewed journals with the expectation of deposit into a repository (‘the green route‘) must include the following statement at submission:

    ‘This research was funded in whole, or in part, by UKRI [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.’

    After acceptance of an article

    • If an APC payment is required – Please contact the Bodleian APC team before confirming selection of the paid route with journal, to check funds are available and the journal is funder-compliant.
    • Please also Act on Acceptance and deposit a copy in ORA.
  • Requirements for Monographs (Until 1st January 2024)

    Applies to: Monographs, books, critical editions, volumes, catalogues

    A researcher who is applying for a new RCUK grant and who wishes to request support for the payment of publication costs associated with the production of other types of research outputs that are not covered currently by the RCUK OA policy (e.g. publication costs for outputs such as monographs, books, critical editions, volumes and catalogues) should ask for these costs directly on their grant proposal(s).

  • Requirements for Monographs from 1st January 2024

    DISCLAIMER: We are currently waiting to hear from UKRI with regards to implementation for open monographs– Especially with regards to book processing charges— and will update this section as soon as we receive this information. Currently we have the below commitment:

    UKRI will be making dedicated funding available once the monographs policy is live in 2024, and before then it is permissible to include these costs in grant applications to the monographs section on the policy page

    Applicable outputs

    This section of the policy applies to:

    • Long form publications including
      • Academic monographs
      • Book chapters
      • Edited collections
      • Trade books (where they are the sole output of the research)
    • Published on or after 1st January 2024 and acknowledging UKRI funded authors.

    Requirements/Details

    • Acknowledge the source of funding i.e. funder and grant number. (See our templates page for template wording.)
    • Manuscripts must be published/deposited under a CC BY licence (with two exceptions on request: Open Government Licence or CC BY-ND)
    • An embargo period up to 12 months is permitted for ‘green route OA‘ where the accepted manuscript is deposited into a repository.
    • If applicable, include a statement on how the underlying research materials (such as data) can be accessed. (Suggestions on wording of data accessibility statement.)

    Exceptions

    • Exceptions may be made on request if the only publication option within a research field is non-compliant with this policy. (email UKRI before submission)
    • Where a monograph, book chapter or edited collection is the outcome of a UKRI Training Grant published outside of the grants lifetime.

    Full details are on UKRI’s  page here: https://www.ukri.org/publications/ukri-open-access-policy


    There are two routes to compliance with the policy:

    • Publish a fully open access monograph that is immediately open access (the ‘gold route‘).
    • Publish in a traditionally published LFP and make the Author Accepted Manuscript (AAM) openly available on publication with no more than a 12 month embargo (the ‘green route‘).
      • When using this route it must be clear that the AAM is not the published version.

    A note on images and third person copyright

    UKRI’s licensing requirements do not apply to any materials included within a long-form output that are provided by third-party copyright holders. Academic books published under a CC BY, or other creative commons licence may include third-party materials (such as images, photographs, diagrams or maps) which are subject to a more restrictive licence. UKRI considers this approach compliant with its policy.

    UKRI recognises that there may be some instances where permissions for reuse in an open access book cannot be obtained for all third-party images or other materials. Therefore, an
    exception to the policy may be applied when: reuse permissions for third-party materials cannot be obtained and there is no suitable alternative option available to enable open access publication.