Meeting RCUK Requirements at Oxford University

RCUK OA Policy – in a nutshell

For all new peer-reviewed papers submitted for publication after 1st April 2013, RCUK requires you to:

  1. Make your paper Open Access
  2. Acknowledge the source of funding that supported the research i.e. funder and grant number where applicable. (See our FAQs for Guidance)
  3. If applicable, include a statement on how the underlying research materials (such as data) can be accessed. See the “Data” section of our FAQ for suggestions on how to word this statement.

 

  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from AHRC-sponsored research must be available Open Access within 12 months of publication.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in an institutional or subject repository to be openly available 12 months after publication.
    • You can find out more here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • (Please note that the AHRC does not currently require scholarly monographs funded by the AHRC to be made available through open access.)
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archiving the ‘accepted manuscript’ in a repository such as ORA).  
    • Where your chosen journal publisher will not allow you self-archive within the embargo allowed by AHRC, you will have to comply via the Gold route and pay an APC. Click here for more information on applying to the Block Grant.
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from BBSRC-sponsored research must be available Open Access within six months of the publication date.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • You can read more here (PDF download)
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • BBSRC also encourages authors to deposit their articles in Europe PubMed Central (EuropePMC).
    • Publication costs other than journal articles and conference papers, such as books, monographs, critical editions, catalogues etc. that are incurred within the period of the grant may be included within grant applications.
    • Where the author has a choice of journals, the University would encourage publishing in a journal that allows green open access (i.e. Self-archiving in an institutional or subject repository).  
    • Where this is not possible, and an open access fee (APC) is necessary to comply with your funder in accordance with publisher copyright and licensing arrangements, you can apply for this APC charge from the RCUK Block Grant. Click here for more information on how to do this.
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from EPSRC-sponsored research must be available Open Access within six months of the publication date.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • You can read more about EPSRC requirements for OA here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford University encourages compliance with RCUK policy where possible via the ‘green’ route (self-archiving the accepted manuscript, i.e. peer-reviewed, version in an institutional or subject repository).
    • Where your chosen publisher copyright arrangements (including embargoes)  prevent you from obtaining compliance via the Green route you will need to go ‘gold’ and pay an APC to make your article immediately open-access.  Click here for more information on how to do this.
    • If you are depositing via the ‘green’ route in a subject-based repository eg. ArXiv – the deposited version that is made openly accessible should be the final peer-revewed version as refereed and amended, ready and accepted for publication (this doesn’t mean the version as type-set or formatted by the publisher)
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from ESRC-sponsored research must be available Open Access within 12 months of publication.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in  ‘an institutional or subject repository as appropriate to the article’s subject matter’ to be openly available 12 months after publication.
    • For more information, the ESRC’s Open Access policy is available to read here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford University encourages compliance with RCUK policy where possible via the ‘green’ route i.e. self-archiving the accepted manuscript (or ‘author-submitted’ version) in a repository.  
    • The ESRC Research Catalogue was discontinued in 2014, leaving ORA as the most suitable repository for Oxford authors.  
    • If the publisher embargo does not permit deposit of the accepted manuscript, you will need to pay an APC to achieve immediate open access (and go ‘gold’ to achieve compliance).  Click here for info on how to request support for payment of APCs and other costs.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • MRC’s Open Access policy requires you to make your research output available via Europe PMC within six months of the journal publisher’s official date of publication.
    • For more information, the MRC’s Open Access policy is available to read here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • If your chosen publisher’s open access policy restricts you from depositing the accepted manuscript in EuropePMC within six months of publication, you will be unable to comply via the ‘green’ route, and you will need to pay an Article Processing Charge (APC) and achieve compliance via the ‘gold’ route.  Click here for information on how to request support for payment of APCs and other costs.
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions. 
    • If you are self-archiving a copy in Europe PMC and ORA and you have not paid an APC, the version you should deposit should be the accepted manuscript version and NOT the publisher pdf.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from NERC-sponsored research must be available Open Access within six months of the publication date.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • Read more on NERC’s OA publication requirements.
    • NERC Open Research Archive  (NORA) is for the publications of staff in NERC Research Centres.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford University encourages compliance with RCUK policy via the ‘Green’ route (self-archiving your accepted manuscript in an institutional or subject repository, ).  
    • Where this is not possible due to publisher copyright and licensing policies, prohibiting you from meeting funder requirements with respect to embargo periods and licensing arrangements, you will need to achieve compliance via the Gold route and pay an Article Processing Charge to make your article available immediately, with maximum re-use rights associated with it. Click here for information on how to request support for payment of APCs and other costs. 
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from STFC-sponsored research must be available Open Access within six months of the publication date.
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • General guidance is available here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford University encourages compliance with RCUK’s Open Access policy, where possible, via the green route (self-archiving the accepted manuscript) in an institutional or subject repository).  
    • Where your chosen publisher copyright arrangements (including embargoes) prevent you from obtaining compliance via the Green route you will need to go ‘gold’ and pay an APC to make your article immediately open access.  Click here for info on how to request support for payment of APCs and other costs).  
    • If you have paid an APC, the version you should deposit should be the publisher version.  
    • Where this isn’t possible due to publisher licensing, you should deposit the accepted manuscript (final peer-reviewed version).  
    • Oxford University also encourages you to deposit a copy in ORA, subject to publisher permissions.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.

Monographs, books, critical editions, volumes, catalogues

A researcher who is applying for a new RCUK grant and who wishes to request support for the payment of publication costs associated with the production of other types of research outputs that are not covered currently by the RCUK OA policy (e.g. publication costs for outputs such as monographs, books, critical editions, volumes and catalogues) should ask for these costs directly on their grant proposal(s).

Related Information

 

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