Meeting RCUK Requirements at Oxford University

RCUK OA Policy – in a nutshell

For all new peer-reviewed papers submitted for publication after 1st April 2013, RCUK requires you to:

  1. Make your paper Open Access
  2. Acknowledge the source of funding that supported the research i.e. funder and grant number where applicable. (See our FAQs for Guidance)
  3. If applicable, include a statement on how the underlying research materials (such as data) can be accessed. See the “Data” section of our FAQ for suggestions on wording of data access statement.

 

  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from AHRC-sponsored research must be available Open Access within 12 months of publication (24 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in an institutional or subject repository to be openly available 12 months after publication.
    • You can find out more here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC-BY licence (Creative Commons Attribution).
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • (Note the AHRC does not currently require scholarly monographs funded by the AHRC to be made available through open access.)
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 24 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy. 
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from BBSRC-sponsored research must be available Open Access within six months of the publication date (12 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • You can read more here (RCUK policy).
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • BBSRC also encourages authors to deposit biomedical articles in Europe PubMed Central (EuropePMC).
    • Publication costs other than journal articles and conference papers, such as books, monographs, critical editions, catalogues etc. that are incurred within the period of the grant may be included within grant applications.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 12 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy. 
    • Authors of biomedical articles should also upload the manuscript into EuropePMC.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from EPSRC-sponsored research must be available Open Access within six months of the publication date (12 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • You can read more about EPSRC requirements for OA here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 12 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy.
    • This is in addition to any deposit you make in a subject-based repository eg. ArXiv.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from ESRC-sponsored research must be available Open Access within 12 months of publication (24 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in  ‘an institutional or subject repository as appropriate to the article’s subject matter’ to be openly available 12 months after publication.
    • For more information, the ESRC’s Open Access policy is available to read here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 24 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University also encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy.
    • The ESRC Research Catalogue was discontinued in 2014, leaving ORA as the most suitable repository for Oxford authors.  
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • MRC’s Open Access policy requires you to make your research output available via Europe PMC within six months of the journal publisher’s official date of publication.
    • For more information, the MRC’s Open Access policy is available to read here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 6 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy. 
    • Please also upload the manuscript into EuropePMC (if you are self-archiving and you have not paid an APC, the version you should deposit should be the accepted manuscript version and NOT the publisher pdf).
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from NERC-sponsored research must be available Open Access within six months of the publication date (12 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • Read more on NERC’s OA publication requirements.
    • NERC Open Research Archive  (NORA) is for the publications of staff in NERC Research Centres.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 12 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from STFC-sponsored research must be available Open Access within six months of the publication date (12 months ‘where funding for APCs is unavailable…longer embargo periods will be allowable’, see RCUK policy para 3.6.iii. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can do this by publishing in an Open Access journal or by depositing a copy of the final peer-reviewed manuscript in a repository to be openly available 6 months after publication.
    • General guidance is available here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Update August 2017: Oxford’s new policy prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy where possible via the green route (self-archive the ‘accepted manuscript’ in our repository ORA, to be made available within 12 months of publication).
    • If your chosen journal is fully OA, you may need to apply for funds to pay an Article Processing Charge (APC). Check before article submission if funds available. Click here for more information on Oxford’s RCUK Block Grant.
    • If your chosen journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) authors should not choose the paid option but use the green route.
    • Oxford University encourages you to deposit within 3 months of acceptance for Act on Acceptance and the HEFCE REF policy.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.

Monographs, books, critical editions, volumes, catalogues

A researcher who is applying for a new RCUK grant and who wishes to request support for the payment of publication costs associated with the production of other types of research outputs that are not covered currently by the RCUK OA policy (e.g. publication costs for outputs such as monographs, books, critical editions, volumes and catalogues) should ask for these costs directly on their grant proposal(s).

Related Information

Useful Links: