Meeting RCUK Requirements at Oxford University

January 2018: RCUK-funded authors are asked to delay submission of new articles to journals until 1st February 2018. Oxford’s 2017-18 RCUK Block Grant has now been exhausted. A new allocation will be available from 1st April 2018. Please continue to contact APC Team pre-submission – see below and on right.

Oxford implemented a new policy for its RCUK block grant for open access in August 2017, prioritising APCs for fully OA journals. Authors of articles in fully OA journals (in DOAJ) please contact our APC team before submitting article to journal to check if funds are available. For articles in ‘hybrid’ (subscription-based) journals please do not choose the paid ‘open access’ option but instead use the ‘green’ route.

RCUK OA Policy – in a nutshell

For all peer-reviewed papers submitted for publication after 1st April 2013, RCUK requires you to:

  1. Make your paper Open Access
  2. Acknowledge the source of funding i.e. funder and grant number where applicable. (See our FAQs for Guidance)
  3. If applicable, include a statement on how the underlying research materials (such as data) can be accessed. See the “Data” section of our FAQ for suggestions on wording of data access statement.

  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from AHRC-sponsored research must be available Open Access within 12 months of publication:
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • AHRC’s OA policy page is here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC-BY licence (Creative Commons Attribution).
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • (Note the AHRC does not currently require scholarly monographs funded by the AHRC to be made available through open access.)
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 24 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF. 
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from BBSRC-sponsored research must be available Open Access within six months of the publication date
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can read more here (RCUK policy).
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • BBSRC also encourages authors to deposit biomedical articles in Europe PubMed Central (EuropePMC).
    • Publication costs other than journal articles and conference papers, such as books, monographs, critical editions, catalogues etc. that are incurred within the period of the grant may be included within grant applications.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 12 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
    • Authors of biomedical articles should also upload the manuscript into EuropePMC.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from EPSRC-sponsored research must be available Open Access within six months of the publication date
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • You can read more about EPSRC requirements for OA here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 12 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
    • This is in addition to any deposit you make in a subject-based repository eg. ArXiv.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from ESRC-sponsored research must be available Open Access within 12 months of publication
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • For more information, the ESRC’s Open Access policy page is here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 24 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.  
    • The ESRC Research Catalogue was discontinued in 2014, leaving ORA as the most suitable repository for Oxford authors.  
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • MRC’s Open Access policy requires you to make your research output available via Europe PMC within six months of publication
      • this could be the published pdf if article was published open access (gold); otherwise it’s the final peer-reviewed manuscript (green).
    • For more information, the MRC’s Open Access policy is available to read here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 6 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
    • Please also upload the manuscript into EuropePMC (if you are self-archiving and you have not paid an APC, the version you should deposit should be the accepted manuscript version and NOT the publisher pdf).
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from NERC-sponsored research must be available Open Access within six months of the publication date
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • Read more on NERC’s OA publication requirements.
    • NERC Open Research Archive  (NORA) is for the publications of staff in NERC Research Centres.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 12 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF. 
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • Journal articles & conference proceedings arising from STFC-sponsored research must be available Open Access within six months of the publication date
      • by publishing open access (gold) or by depositing final peer-reviewed manuscript in institutional repository (green).
    • If there is no money to pay for Gold, a longer embargo period of 12 months is permitted for non-biomedicine STEM disciplines, or 24 months for the arts, humanities and social sciences  (see RCUK policy para 3.6.iii, ‘where funding for APCs is unavailable…longer embargo periods will be allowable’. Also RCUK’s FAQ 2.2, ‘What happens if there is no money to pay…?’).
    • General guidance is available here.
    • Where an APC is paid to make an article openly available immediately, the article must be published under a CC BY licence.
    • For green route a CC-BY-NC licence, or equivalent is acceptable. CC-BY-NC-ND is not compliant.
    • Oxford’s new policy (Aug ’17) prioritises RCUK block grant for fully OA journals, as limited funds remain in our 2017/18 allocation.
    • Oxford University encourages compliance with RCUK OA policy via green route (publish traditional route & deposit accepted manuscript in our repository ORA, to be made available within 12 months of publication if possible).
    • If your chosen journal is fully OA (in DOAJ) and you need to apply for Block Grant funds for an Article Processing Charge (APC): check before article submission if funds available. Click here for procedure.
    • If your journal is ‘hybrid’ (subscription journal with ‘gold’ OA option) do not choose the paid option but use the green route, regardless of journal embargo length.
    • In all cases please Act on Acceptance and deposit into Symplectic/ORA within 3 months of acceptance for the REF.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.

Monographs, books, critical editions, volumes, catalogues

A researcher who is applying for a new RCUK grant and who wishes to request support for the payment of publication costs associated with the production of other types of research outputs that are not covered currently by the RCUK OA policy (e.g. publication costs for outputs such as monographs, books, critical editions, volumes and catalogues) should ask for these costs directly on their grant proposal(s).

Related Information

Useful Links: