Other funder OA requirements

Some of Oxford’s other major funders’ Open Access policies are summarised in this table – with details on maximum embargoes permitted, and how to fund APCs in the event that publisher embargoes do not fit within these timescales. If your funder isn’t listed below, look it up on SHERPA Juliet.

In many cases, funders allow APCs (Article Processing Charges) to be applied for on grants – so authors should have a plan for where and when to publish, and factor in costs at the application stage.

  • Current Policy
    What do I do at Oxford?
    • Please Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. 
  • Current Policy
    What do I do at Oxford?
    • DFID (Department for International Development) has had an Open Access policy since 1st November 2012. Read the full DFID policy. Key points:
    • Researchers are required to make peer-reviewed journal articles open access, preferably immediately or within 6 months if self-archiving.
    • DFID will include the cost of APCs (Article Processing Charges) in the overall project budget, and expect that authors will follow the ‘gold’ route whenever it is available.
    • When self-archiving peer-reviewed journal articles, manuscripts must be deposited in R4D and made open access within six months of first publication.
    • An embargo longer than six months will have to be agreed by DFID as an exemption.
    • Articles must include a statement on how to access original datasets.
    • Articles must include this acknowledgement:  ‘This work was supported by the UK Department for International Development [insert project title and Aries number]’.
    • DFID contact email: openaccess@dfid.gov.uk.
    • Include your open access costs in your grant application if you need to pay an APC to publish open access.
    • If self-archiving, deposit accepted manuscript into R4D, to be OA within six months of first publication.
    • Please also Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.  .
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements.
  • Current Policy
    What do I do at Oxford?
    • Plan ahead. At the proposal stage, include likely APC costs under the dissemination budget.
    • Make sure your article can be made openly available through a repository, either through the ‘green’ (self-archiving) or ‘gold’ (immediate OA) route.
    • Check if your proposed journal meets this requirement by viewing its open access options on SHERPA/RoMEO.
    • Where your chosen publisher will not allow you to self-archive within the embargo allowed by EC, you will have to comply via the Gold route.
    • APCs are an eligible cost for reimbursement.
    • Please also Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
  • Current Policy
    What do I do at Oxford?
    • The Bill and Melinda Gates Foundation has had an Open Access policy since 1 January 2015.
    • From 1 January 2017: all research and supporting data to be made Gold OA under a CC-BY licence (or equivalent). The Foundation will pay directly – researchers should not pay OA fees from their grant, or seek reimbursement. Additional costs such as page charges are also covered. 
    • See the Foundation’s website for more information.  
    • Check if your proposed journal meets this requirement by viewing its open access options on SHERPA/RoMEO.
    • Please Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
  • Current Policy
    What do I do at Oxford?
    • Authors of work supported in whole or part by the John Fell OUP Research Fund should Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • The deposited version should be the finished article as reviewed and amended, ready and accepted for publication (this doesn’t mean the version as type-set or formatted by the publisher).
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements.
  • Current Policy
    What do I do at Oxford?
    • The Leverhulme Trust does not currently (Aug 2016) require its grantees to make their publications open access. 
    • Grant applications CAN however include APC costs: read more.
    • OA charges should only be incurred during the period of a Leverhulme award, rather than being built into a budget but with anticipated expenditure after the research and award has concluded.  
    • Please Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • NIH (National Institutes of Health) requires final peer-reviewed manuscripts to be deposited in PubMed Central at acceptance and made openly available within 12 months of publication.
    • Comprehensive NIH OA Policy FAQ available here.  
    • Find out more about NIH Public Access Policy.
    • For non-competing continuation grant awards with a start date since 1 July 2013: NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy.

    • Submit to PMC within 12 months of publication date, taking into account publisher permissions.  Read more here.  Identify your submission method here.
    • Where publishers’ licensing or copyright arrangements (eg. embargo periods) do not permit you to deposit the accepted manuscript (or author-submitted version) in PubMed Central within 12 months, you will need to pay for immediate open access (i.e. go ‘gold’ to achieve compliance).  
    • The NIH will reimburse publication costs, including author fees, for grants and contracts on three conditions: (1) such costs incurred are actual, allowable, and reasonable to advance the objectives of the award; (2) costs are charged consistently regardless of the source of support; (3) all other applicable rules on allowability of costs are met.
    • Please also Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.
  • Current Policy
    What do I do at Oxford?
    • National Institute for Health Research policy applies to peer-reviewed research articles (including non-commissioned review articles, final reports or executive summaries) funded in whole or in part by NIHR, submitted for publication since 1st April 2014.
    • Final manuscript should be deposited with Europe PubMed Central upon acceptance for publication, to be made freely available as soon as possible and within six months of the date of final publication
    • From the commencement of this policy the cost of APCs and other appropriate publication charges will be supported either through the original NIHR award, or where applicable the NIHR Open Access Fund. Researchers will need to contact the awarding NIHR Programme Coordinating Centre to review the correct approach.
    • This does not apply to any recipient of NIHR funding prior to 1st April 2014, which remain under the requirements of their original contract.
    • The NIHR is establishing a fund to support the costs of Open Access publishing for NIHR funded research. Initially this will be for applicable Article Processing Charges (APCs). NIHR expects researchers to make the most cost effective use of funding.
    • Full details are on the NIHR’s Open Access policy page. 
    • NIHR Oxford Biomedical Research Centre (OUH NHS FT) authors: note Acknowledgement guidance on right.
    • Have a plan for where you want to publish, and bearing in mind NIHR preference for immediate OA, include any APC (Article Processing Charges) costs in your grant application.
    • Deposit manuscript in EuropePMC within 6 months of publication.
    • Please also Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • SHERPA/RoMEO gives publisher embargoes and deposit copyright.

    Oxford Biomedical Research Centre, which is a collaboration between the Oxford University Hospitals NHS Foundation Trust and the University of Oxford to fund medical research,  receives funding from the NIHR .

    Research publication acknowledgement practice: guidance for NIHR Oxford Biomedical Research Centre funded authors:

    1. Acknowledgement of NIHR Oxford Biomedical Research Centre (BRC) support in peer reviewed publications is a contractual obligation of the award made by the NIHR to support the BRC partnership. All publications by BRC-supported or BRC affiliated investigators that report clinical/translational work directly or indirectly supported by the BRC should include clear acknowledgement of NIHR Oxford BRC support. This includes projects where BRC support contributed to infrastructure, support staff or research governance, even if the primary support from the project was from another source.

    2. It is important that all authors on a research publication liaise with the corresponding author(s) to ensure that funder attribution(s) are listed correctly. The following standard text should be included in the relevant funding or acknowledgement section in any peer reviewed publication. Please check the instructions for authors for the relevant publication for further details on how to acknowledge funders.

    3. Acknowledgement of BRC support should be made by including the phrase“. (“Supported by the NIHR Biomedical Research Centre, Oxford). The words in bold are those that will be used for bibliometric analysis. Please note that this may be subject to checking and audit.

    Example 1: ‘This work was supported by the NIHR Biomedical Research Centre, Oxford.

    Example 2: “The research was supported by the National Institute for Health Research (NIHR) Oxford Biomedical Research Centre. The views expressed are those of the author(s) and not necessarily those of the NHS, the NIHR or the Department of Health.”

    Example 3: If more than one funder or grant was involved, then the suggested text is: ‘This work was supported by the NIHR Biomedical Research Centre Oxford; Cancer Research UK [grant number]; another funder [grant number]; etc.’

  • Current Policy
    What do I do at Oxford?
    • The Royal Society does not currently (July 2013) have any requirements for its researchers to publish open access.
    • A fee waiver is offered for Royal Society Research Fellows who want to publish open access in Royal Society journals. For more information, or to check eligibility please email grants@royalsociety.org .
    • Recommendation to stay updated via the Royal Society website.
    • Please Act on Acceptance and deposit a copy of your accepted manuscript in ORA at the time of article acceptance.
    • The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements.