Act on Acceptance: Open Access and the next REF

In order to be eligible for the next REF, the final peer-reviewed version of journal articles and conference papers (with an ISSN) must be deposited in an open access repository within three months of acceptance for publication. HEFCE’s requirements are designed to ‘increase substantially the amount of scholarly material that is made available in an open-access form’.

Key points of the policy
  • applies to journal articles and conference papers (with an ISSN)
  • requires researchers to act on acceptance to deposit their final peer-reviewed text (also known as the ‘Author Accepted Manuscript’)  in a compliant open access repository within three months of the date of acceptance
  • applies to articles accepted after 1 April 2016
  • readers and search engines must be able to find out about the article straight away
  • full-text must be accessible for anyone to read and download either immediately or after the end of an embargo period*

*Embargo periods should not exceed the following: 12 months for Science and Medicine (REF Main Panels A and B); 24 months for Social Sciences and Humanities (REF Main Panels C and D)

What this means for researchers
  • failure to act will make research outputs ineligible for the next REF
  • requires additional action; meeting the open access requirements of other funders is not enough
  • you still need to meet the requirements of other funders such as RCUK and Wellcome Trust
Oxford’s message: you deposit; we’ll take care of the rest
  • all academics and researchers employed by the collegiate University
  • all journal articles and conference papers deposited in ORA
  • deposit via Symplectic Elements
  • start now

The Bodleian team will check publisher permissions, create an ORA record and make the full-text available if and when it complies with the requirements of your publisher.

Click here to Deposit your Work.