FAQ – Data

    • Do I have to make my data open access under the RCUK open access policy? What data would be suitable for open access repositories?

      RCUK open access policy does not at this time include research data: it is directed at journal articles and conference papers. But authors are required to ‘include … a statement on how the underlying research materials – such as data, samples or models – can be accessed.’ However, this does not imply that any underlying data must be made freely available open access. You are free to make data freely available if you choose, and if release of the data will not contravene any rights, release of sensitive information, patient agreements, patents or other extenuating circumstances.

    • What about the new EPSRC data policy from 1 May 2015?

      The ORA-Data Service http://ora.ox.ac.uk/offers Oxford researchers a service that enables them to meet their EPSRC obligations under the new EPSRC data policy which took effect on 1st May 2015. https://www.epsrc.ac.uk/about/standards/researchdata/ .

      The Bodleian Libraries have developed this service for Oxford researchers wanting to deposit their research datasets in Oxford’s own data archive. Datasets are issued with a permanent DOI (Digital Object Identifier)and have a catalogue record to DataCite standards to ensure proper citation and acknowledgement.

      The release of the EPSRC-ready service has been announced in a number of communications including a blog on the Oxford RDM website http://researchdata.ox.ac.uk/home/research-data-blog/.

    • What data support services are available at Oxford?

      See the university’s Research Data website at http://researchdata.ox.ac.uk/, and ORA-Data, Oxford’s archival catalogue and repository for research data.

    • I am required by my Funder and/or Publisher to include ‘a statement on how the underlying research materials – such as data, samples or models – can be accessed.’ Is there any standard way of wording this statement?

      We recommend using one of the following statements (reposted here with kind permission of University of Exeter)

      “The RCUK policy on Open Access requires ‘all research papers, if applicable, to include a statement on how underlying research materials, such as data, samples or models, can be accessed. However, the policy does not require that the data must be made open.’ The policy does not include any recommended wording for this statement. Some suggested wording could include:

      • The research materials supporting this publication can be publicly accessed in [insert repository/data centre/archive here] via the following persistent identifier: [insert Persistent Identifier here]. The research materials are available under a [insert licence here].
      • The research materials supporting this publication have been deposited in [insert repository/data centre/archive here]. If you wish to access these research materials please contact [insert name and contact details here].
      • The research materials supporting this publication can be accessed at [insert URL here].
      • The research materials supporting this publication can be accessed by contacting [insert contact details here].
      • Due to the confidential nature of some of the research materials supporting this publication not all of the data can be made accessible to other researchers. Please contact [insert contact details here] for more information.”