January 2018: RCUK-funded authors are asked to delay submission of new articles to journals until 1st February 2018. Oxford’s 2017-18 RCUK Block Grant has now been exhausted. A new allocation will be available from 1st April 2018. Please continue to contact APC Team pre-submission – see procedure below.
University policy for allocation of RCUK Open Access Block Grant
In August 2017 the University’s Research Committee approved a revised policy for allocating funds to RCUK-funded researchers from the RCUK Open Access block grant for Article Processing Charges (APCs), and article-related charges*, to best manage the limited funds remaining in our 2017/18 RCUK block grant and ensure that authors remain free to choose where to publish their work. The new policy took effect on Monday 21st August 2017, and prioritises APCs for fully open access journals (listed in DOAJ).
We are no longer able to pay APCs for ‘hybrid’ (subscription-based) journals. If the journal is not listed in DOAJ authors should use the ‘green’ route to open access, rather than the (paid) Open Access option, by depositing the accepted manuscript in ORA for Act on Acceptance, regardless of journal embargo length.
How to apply: new procedure and form for RCUK-funded researchers from Monday 21 August 2017.
Emails & applications received since 21/08/17 fall under the new policy & procedure.
1. If the journal is open access (listed in DOAJ), contact the APC team before submitting article to journal to ask if RCUK OA Block Grant funds are available and journal is funder-compliant (email APC team email@example.com mentioning journal title).
2. If funds are available, apply for block grant when submitting article to journal (not at article acceptance or later) by sending the APC team the new application form (revised Nov 2017), to log potential call on funds.
Complete one form per article and return it with the publisher’s APC or article-charges request form. If there is no form, a link to the publisher’s payment request page will suffice. Do not pay it yourself; we request the invoice from the publisher on your behalf.
Please email the form to firstname.lastname@example.org, or send in hard copy to Open Access APC forms, Acquisitions Services, Collections and Resource Description (C&RD), Bodleian Libraries, University of Oxford Osney One Building, Osney Mead, Oxford, OX2 0EW.
If an APC is paid, the article must be published with a CC-BY licence (Creative Commons Attribution).
Researchers funded by AHRC, BBSRC, EPSRC, ESRC, MRC (inc. NC3Rs), NERC and STFC are eligible (grant holders, researchers employed on RCUK grants and RCUK-supported students at Oxford) if you hold an RCUK award made since 1 April 2013; or if you do not have APC costs already included in an RCUK award made pre-April 2013.
If you hold an RCUK grant that commenced prior to 1 April 2013 and included APCs or other article-related charges in your grant proposal, please use these existing funds to pay those costs. Find out more here.
*Article-related charges, such as page charges, publishing fees and colour charges
Our policy is to pay the following article-related charges if non-payment would prevent publication: page charges and publishing fees; and colour charges in fully OA journals only (you can only tick box 6.b.iii on the form in combination with 6.a, not as a standalone item).
- University’s RCUK Open Access Block Grant allocation policy (updated August 2017).
- New Application form for Funding from Oxford’s RCUK Open Access Block Grant (updated Nov 2017).