APCs and other article-related costs on Research Council grants

A researcher who applied for Article Processing Charges (APCs) or other article-related charges, such as the costs of illustrations, colour figures or excess pages, etc in their research grant proposals to the Research Councils UK (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC) and who was awarded a grant prior to 1 April 2013 can (as before) use their existing research grant funds to pay those costs.

These transactions will continue to be administered by departments.

What departments need to do, to help meet RCUK reporting requirements

RCUK has set strict reporting requirements in relation to all expenditure on APCs and article-related charges from RCUK grants awarded prior to 1 April 2013.

When departments process a payment of this kind to a publisher charged against the Research Council award, please ensure that purchase orders (POs) include:

  1. The charge code (the Oracle award number where costs were charged to the award)
  2. The publisher
  3. The title of the article

If the PO/invoice are charged to a departmental account and then invoiced to an award via a journal, please ensure items (2) and (3) are clearly recorded in the Comments Field.

This will help provide the data required by RCUK.  (Otherwise we will have to contact departments later on for further information). Transactions may be subject to RCUK audit.