Researchers across the university are urged to ‘Act on Acceptance’ and deposit into ORA any articles accepted since 1 April 2016. You have 3 months from the date of acceptance in which to deposit the Author Accepted Manuscript (AAMs) of journal articles and conference papers in publications with an ISSN. This helps to increase the visibility and availability of Oxford’s research, and ensures REF eligibility.
Need to raise deposit rate of Author Accepted Manuscripts
Since October 2015 more than 7200 deposits have been processed by the ORA team, including over 2500 since ‘go live’ of the new policy in April. This is a considerable achievement and we gladly acknowledge the contribution of everyone involved. Thank you.
The good news is the increase in the number of newly-accepted articles (AAMs) as a proportion of total deposits processed by the ORA team. In April, AAMs constituted around 20% of deposits (220 out of 1088). In May this rose to 40% (322 of 809) and remains at a similar level so far in June.
Despite the encouraging trend, we have some way to go before we reach Oxford’s estimated total output. A concerted effort is needed to raise the overall deposit rate at the point of acceptance. Don’t wait till publication.
Tips for getting it right first time
1. When you log into your Symplectic account, use the new option ‘Accepted for publication? Deposit your work’, to add the date of acceptance and upload the AAM in a timely fashion.
2. Upload the correct version – your peer-reviewed manuscript. If you try depositing a publisher pdf (usually not permitted), the ORA team will need to chase you for your author version.
3. Don’t forget the final step – after uploading the file scroll down to click ‘Deposit my publication’.
Have I done it right? Did it get deposited successfully?
If you got the ‘Thank you’ screen it has worked.
Please wait for the email which the ORA team send within a few days when they have checked and processed your deposit.
If you feel the need for instant verification, the best way is to see if there is a record in ORA; they are automatically created when a deposit is made. Please don’t try and view the file in Symplectic; it has been sent through to ORA and is not stored in Symplectic.
Need help? ask your Subject Librarian, or email the OA Team (firstname.lastname@example.org).