1st April 2016 marks the start of HEFCE’s open access policy and a significant step in increasing the availability of UK research to the wider world. Universities across the land have been busy preparing for it.
For Oxford this means that all authors must deposit journal articles and conference papers accepted from 1st April 2016 (in publications with an ISSN) in the Oxford University Research Archive (ORA) within 3 months of acceptance for publication. This enables us to meet open access requirements for the next REF (Research Excellence Framework) and supports the University’s drive to make its research more widely accessible.
Act on Acceptance: it’s quick and easy
From now on, when you have a paper accepted, please log in to Symplectic and add details of the article, then upload the Author Accepted Manuscript. This is the final peer-reviewed version, before publisher typesetting and layout (you cannot normally deposit a publisher pdf). Remember, the focus here is on newly-accepted articles. Previous papers, and books, are outside the scope of the policy. You don’t need to deposit your back catalogue to make it REF-eligible.
A big thank you to depositors – and the ORA staff
Many researchers have already been Acting on Acceptance since the service went live in October 2015. In the past 6 months an impressive 4600 items have been deposited by researchers across the University. The increase has been steady but they’ve been pouring in lately, with 1100 per month in February and March.
What happens after deposit?
The ORA team process it. They check the publisher permissions & embargo, and create an ORA record. In due course they send a confirmation email to the depositor with the URL for the ORA record. They add a link to the journal website when the article has been published, and make the deposited manuscript freely available after the embargo period. As the institution’s repository, ORA is also a permanent archive for your work.
Training & help during April
Our next iSkills Open Access session is on Wednesday 20th April, 12-1pm at the Manor Road Building. Open to all members of the University. Covers Act on Acceptance and how to deposit, plus how to meet funder requirements such as RCUK and Wellcome Trust/COAF. Book here.
A new Open Access Weekly Drop-in will be held on Tuesdays 4-5pm at the Radcliffe Science Library, from 5th April to 14th June. Open to all University members. Get one-to-one help with all things OA and ORA.
You can also bring your questions to the Open Access stand at the UAS Conference on Tues 12th April. Or ask your local Subject Librarian, or email our Open Access Team (firstname.lastname@example.org).