The University Research Committee approved at its last meeting the plans underway to help researchers comply with the HEFCE post-2014 REF Open Access Requirements.
HEFCE’s OA requirements take effect in relation to articles and conference proceedings submitted for publication from 1 April 2016.
From that date onwards, journal articles and conference papers will be eligible to be submitted in the next REF only if HEFCE’s OA conditions are met (full details on our HEFCE page).
Even those researchers accustomed to meeting the OA requirements of e.g. the Wellcome Trust or the UK Research Councils will have to take special, additional action from April 2016 onwards (and at the time of the acceptance of the manuscript) to satisfy HEFCE’s OA rules.
Research Committee is supporting the Oxford Open Access Service Design Project, which is currently scoping an enhanced OA service for researchers. The Bodleian is designing a Quick Send facility for authors to relay publication acceptance letters and emails on to the Bodleian OA Team along with a copy of the Author Accepted Manuscript. The Bodleian OA Team will check if APCs must be paid to meet any grant funder rules (e.g. where the journal embargo period exceeds funder limits), liaise with authors and process payments, create a bibliographic (or metadata) record in the Oxford Research Archive (ORA), make the full text publicly available via ORA once any embargo period is expired and, where required, update the bibliographic (or metadata) record when the work is published. It is proposed that in due course the Team will also take on responsibility for the Wellcome Trust Open Access Fund (currently handled by the Finance Division) and the new Charity Open Access Fund (COAF) to provide a ‘one-stop shop’ for OA matters.
Research Committee endorsed a proposal to run pilots with several (volunteer) departments in Hilary Term 2015, to test various aspects of the proposed service (including the Quick Send facility, the new ORA manuscript deposit, potential links with other repositories and testing a new OA version of Symplectic).
Our aim is for the core service to commence by April 2015 to enable a full ‘practice year’ ahead of the 1 April 2016 HEFCE deadline.
The Project is being overseen by the Open Access Oxford Project Group, which will keep divisions/departments informed directly and through their Project Group reps.
Research Committee will receive a further update about the Project when it meets next in December.