On April 8th, RCUK released the latest (final?) version of its Open Access policy and guidance. The Open Access Oxford project group continues to work on interpreting this policy and implementing the support structures needed to help the research community meet these requirements, in the most practical and financially sustainable way.
In brief, the following points summarise how holders of RCUK grants can meet sponsor requirements:
1. We anticipate that in a majority of cases, researchers will be able to meet the spirit and letter of the RCUK Policy through ‘the Green OA Route’, i.e. by simply self-archiving the post-print (the ‘accepted manuscript’) in the Oxford Research Archive (ORA) or a subject-based repository (e.g. EuropePMC, ESRC Research Catalogue, CiteSeerx, RePEc, ArXiv, SSRN) for free public access, within the RCUK-preferred embargo periods by discipline.
2. There is a new national tool – SHERPA/FACT Beta (Funders’ & Authors’ Compliance Tool – to help researchers check the open access policies of the journal(s) in which they wish to publish in light of RCUK and Wellcome Trust rules.
3. RCUK-supported researchers (grant holders, researchers employed on RCUK grants and RCUK-supported students at Oxford) who did not apply on their grant for Article Processing Charges (APCs) and/or new grant holders who wish to publish in a journal which
- operates on a pay to publish rather than an a subscription model, or
- where the embargo period for Green Open Access is in biomedicine longer than six (6) months or longer than 12 months in other disciplines, and where there is a Gold (APC) option to make the paper available to all readers immediately, or
- where article charges, such as the costs of illustrations, colour figures or excess pages are payable
can apply for support from the Oxford’s RCUK Open Access Block Grant – for the application form, please see http://openaccess.ox.ac.uk/applying-for-funding-from-oxfords-rcuk-open-access-block-grant
4. Holders of RCUK grants awarded prior to 1 April 2013, who applied for APCs or other article charges in their research grant proposals, should continue to use their research grant funds to pay those costs.
**We are asking departments to ensure that certain information is recorded on Purchase Orders/Invoices to help meet strict new RCUK reporting requirements** – please see http://openaccess.ox.ac.uk/apcs-and-other-article-related-costs-on-research-council-grants
5. RCUK requires funding information to be included within the acknowledgement section of a paper and all research papers, where applicable, to include a statement on how underlying research materials, such as data, samples or models, can be accessed (there is no requirement to make data accessible on-line, though if a researcher chooses to do that, fine).
In terms of information and assistance about Open Access more broadly:
- The University OA web site includes Live Help, facilities to Post a Question or Comment , FAQs and News, and advice for each of the major research sponsors – see http://openaccess.ox.ac.uk/sponsor-requirements/
- Colleagues are welcome to seek advice in person from the Subject Librarians in the Bodleian Libraries and/or attend one of the WISER workshops on OA.
On behalf of the Open Access Oxford Project Group